CONSTITUTION, RULES AND REGULATIONS
OF THE DAIRY TECHNOLOGY SOCIETY
1. The name of the organization shall be ‘Dairy Technology Society of India’ (hereinafter called the Society).
2. The registered office of the Society shall be located at Dairy Technology Division of National Dairy Research lnstitute, Karnal – 132001 (Haryana).
3. The objectives of the Society shall be advancement of all aspects of Dairy Technology, and towards that end the Society will seek:
3.1 To provide opportunities for the dissemination and exchange of knowledge and ideas gained from experiments and experience through meetings, conferences and seminars, and for collaboration between persons and/or institutions interested in research and planning and those in production and professing.
3.2 To practice and promote a high standard of objectivity, scientific expertise, and technical proficiency.
3.3 To encourage and promote scientific research and development related to Dairy Technology and allied subjects.
3.4 To promote and participate in every way in the rational and economic development of dairy industry and farming in the country in association with cooperatives, private and public organizations, national or international organizations, having similar aims and objectives.
3.5 To assume any responsibility or functions when asked to do so on behalf of government toward the advancement of Dairy Technology and allied sciences.
4. In pursuance of these objectives, the Society shall
4.1 Publish a journal (Journa1 of Dairy Technology) devoted to the publication of original scientific and technical research articles, Technical and personal news items from India and abroad, information regarding the activities of the Society and its members, developmental activity and similar matters.
4.2 Accept contribution and fees; grants from government or from other appropriate funding organizations for projects and purposes in consonance with the objectives or spirit of the Society.
4.3 Acquire by gift, purchase, lease, loan or hire immovable or movable properties required for the purpose of the Society and deal with these properties, money and other assets to further the objectives of the Society.
5. The Society shall be non-profit making organization. It shall not give any dividend or bonus or otherwise money to its members but may pay in good faith remuneration by way of salary, fees, traveling expenses, etc, to any person employed by it to serve the organization, or to any other person including its members for any specific purpose, e.g. honorarium and traveling allowance toward the activities of the society.
RULES AND REGULATIONS
1.1 Membership of the Society shall be open to:
1.1.1 Any person who has had or is undergoing a formal training in Dairy Technology and allied sciences, or who is or was on the scientific and technical staff of an Institution or organization connected with Dairy Technology and allied sciences.
1.1.2 Any person who is interested in teaching, research or extension in Dairy Technology activities or is in a position of responsibility which could promote the future of Dairy Science and Technology.
1.1.3 Any organization connected with the area of Dairy Technology in its widest aspects, or interested in promoting the aims and objectives of the Society.
1.2 There will be five classes of membership:
1.2.1 An individual can be chosen as Life Member, Ordinary Member or Student Member.
1.2.2 An organization can be classed as a Benefactor or Sustaining member, when applying for any of these two categories of membership, the organization will nominate one representative or the organization and in his absence another can be nominated.
1.2.3 All memberships and subscriptions will be reckoned in terms of calendar year commencing on 1st April and ending on 31st March.
1.3 The Society shall maintain a register of its members both individual and organizational, and the names of representatives nominated by the latter.
2. QUALIFICATION OF THE MEMBERSHIP, ADMISSION PROCEDURES AND RIGHTS OF MEMBERS
2.1 Categories of Individual Membership:
2.1.1 Life Member: any person interested in the activities of the Society who pays a lumpsum fee of Rs.1000/- could be an ordinary Member of the Society. An Ordinary Member can adjust his subscriptions for previous two years and pay the balance of Rs.1000/- to become a life member. For this purpose, he shall make an Application on a prescribed form to Central Executive Committee (CEC). On admission, a life member will have all the rights and privileges of an ordinary member.
2.1.2 Ordinary Member: Any person fulfilling the criteria of membership is eligible to become an ordinary member of the Society and shall apply for admission on the prescribed form to CEC. The annual subscription for each calendar year or part of it will be Rs.300/-. An ordinary member will have the right to be present and to vote at all meetings of the society, to propose candidates and to stand for any elected office of the society, to contribute papers at meetings of the society, and to receive free of charge the journal of the Society which are not specially priced, as decided by the CEC.
2.1.3 Student Member: any person who is a student of bachelor’s degree or post-graduate in Dairy Technology & allied sciences, or is under training in an institution connected with Dairy Technology and allied sciences and who may be receiving a scholarship, fellowship or stipend but is not on pay rolls of his parent organization is eligible for consideration as a Student Member, and shall apply for membership on a prescribed form to the CEC. The annual membership fee for a calendar year or a part of it will be Rs.200/-. A student member will be entitled to be present at meeting of the association like a life member or ordinary member and will be entitled to receive the journal(s) of the society. He will not be eligible to vote or to stand for elected office.
2.2 Categories of Organizational Membership
2.2.1 Benefactor – Any institution paying a lumpsum of Rs.25,000/- will be called a Benefactor of the Society for the period of 10 years and shall make an application for this purpose to the CEC for consideration. A Benefactor organization will have all rights and privileges of an ordinary member and will act through its nominee.
2.2.2 Sustaining Member – Any institution contributing a sum of Rs.10,000/- annually will be called Sustaining Member of the Society and shall make an application for this purpose to the CEC for consideration. A Sustaining Member/organization will have all rights and privileges of an ordinary member and will act through its nominee.
3. RESIGNATIONS, TERMINATION AND READMISSION
3.1 Resignation: any member desiring to resign from Society will intimate his desire to do so to the President in writing and final decision will be taken in CEC.
3.2 Termination :
3.2.1 The CEC may terminate a member of any category whose continuation, in its opinion, is detrimental to the interest and status of the Society and the decision of the CEC in the matter shall be final.
3.2.2 An Ordinary/Student/Benefactor/Sustaining Member who is in arrears of subscription after April of the year shall be liable for termination of his membership without further intimation.
3.3 Readmission : Readmission of a member who has resigned or whose membership has been terminated will be considered by CEC, on a written request and after payment of all outstanding dues, including a fresh membership fee wherever applicable.
4. CENTRAL EXECUTIVE COMMITTEE
4.1 Functions: the Central Executive Committee of the Society will be situated at its headquarters, which will be its main administrating, policy formulating and coordinating body. The CEC will have the following powers:
4.1.1 To appoint such staff as may be necessary and to fix their emoluments, duties, terms and conditions of their service, and to terminate their service as and when required.
4.1.2 To set up committees such as Editorial Board, Publication Management Committee etc. and any other committee for various purposes as and when required.
4.1.3 To consider the nominations for admission, termination of membership, re-admission to membership and any other membership matters.
4.1.4 To buy, hire, sell or otherwise deal with any property or assets concerning the Society, enter into contracts or legal proceedings on behalf of the Society.
4.1.5 To administer the bank account and money of the Society through deposits, investments and the like, and to appoint auditors to inspect accounts of the Society.
4.1.6 To act with powers in any emergency, not withstanding any limitation in these rules, provided the sprit of constitution is maintained and that any action taken is reported to next annual general body meeting for its information and is subject to revision or alteration by the latter.
4.1.7 To delegate financial and administrative power to any office bearer or official of the Society.
4.2 Meeting of CEC: the CEC may meet once in four months; one of its meetings to be held just prior to annual general body meeting, will be held at such time and place as decided by the President. At least 15 days notice of the meeting may be given to each CEC member and such notice shall contain a statement of the main business to be transacted at the meeting.
4.3 Extra-ordinary CEC meeting: the President, either at his own discretion or on receiving the requisition signed by 5 CEC members, shall call an extra-ordinary meeting for which 7 days notice will be required.
4.4 Composition of CEC: the CEC will consist of the following:
4.4.2 Vice-Presidents - 2
4.4.4 Joint Secretary
4.4.6 Joint Treasurer
4.4.7 Chief Editor
4.4.9 Ten members elected from among the member of the Society.
4.4.10 All Past-Presidents who have held office during the preceding five years and immediate past Secretary.
4.4.11 Co-option: the CEC so formed shall have power to co-opt up to five member of the Society in the best interest of the society.
4.5 Composition of Editorial Board
4.5.1 Chief Editor
4.5.3 Five Members of the Board
4.6 Eligibility and mode of election: The CEC shall be elected from amongst the members of the Society who shall have paid all dues to the Society up to the date of election, barring new members in that particular year.
4.6.1 The President, Vice President, Secretary, Chief Editor, Treasurer and 10 CEC members will be elected by the general body by postal ballot system. The Joint secretary, Joint Treasurer, Editor and 5 CEC members will be nominated by the new CEC.
4.6.2 In making its nominations, then CEC shall ensure that the work and objectives of the Society both administrative and technical, are sought to be furthered, that the supervision of the work at headquarters is suitably provided for, and that the smooth flow of publication and the quality of the journal are ensured.
4.6.3 The outgoing CEC will appoint a Returning Officer well in advance to conduct elections. The Returning Officer will neither himself contest for any office nor be a proposer or seconder of a candidate for any office. The Returning Officer will initiate the process of conducting elections well in advance so that based on the nominations for various posts, elections can be held, if necessary by postal ballot system. The Returning Officer shall determine the time schedule for receipt of nominations, withdrawal, scrutiny and preparation of list of nominees for various posts. He shall arrange to communicate the same to all eligible members and take measures to conduct the elections through postal ballot system. The Returning Officer will be assisted by three-member committee nominated by CEC for counting of votes which will be in the presence of candidates or their representatives, if they so desire. The results will be communicated by the Returning Officer to the Secretary, Dairy Technology Society of India and to all the contestants.
4.7 Quorum: Six CEC members including those co-opted will constitute a quorum for the CEC. Each member will have one vote and the President will have casting vote only in the event of a tie.
4.8 Term of Office: All the office bearers will hold the particular office for two terms only and change of office will take place three months after the Biennial conference and election of new executive. All office bearers will hold office for three years after announcement of results of elections/ nominations by CEC or until next general body meeting is held for such election purposes. Any vacancy arising out of resignation or otherwise will be filled by the CEC from within the members of the Society and such interim appointments will be made till the next annual general body meeting. A CEC member who wishes to resign will state so in writing to the CEC and on its acceptance by the CEC, but not till then, he shall cease to be a CEC member.
5. POWERS AND FUNCTIONS OF CEC OFFICE BEARERS
5.1 President: The President shall be the Head of the Society and all other office bearers shall work under his guidance and instructions. He shall preside over the meetings of the CEC. In his absence, one of the Vice Presidents, or, failing that any other member of the CEC elected to preside over the meeting will exercise the President’s powers.
5.2 Vice President: The Vice Presidents will assist the President in carrying out his functions. One of the Vice-Presidents nominated by the President shall perform his duties and exercise the powers of the President during his absence.
5.3 Secretary: The Secretary will be responsible for execution of various activities/projects on behalf of the Society and will conduct day-to-day affairs of the Society. He will manage the office of the Society. He will issue notices and convene all General Body Meetings, meetings of the CEC and any other special meeting as and when required. He will maintain Minutes Book of all such meetings. He will maintain proper and up-to-date Register of members of the Society. He will institute and defend any legal proceedings The Secretary of the Society will execute all contracts, deeds and other instruments on behalf of the Society and members of the CEC. All these contracts shall be countersigned by the treasurer or any other member of CEC as may be named by CEC. The Secretary will also discharge all such functions and have all such powers as may be conferred under these regulations by the CEC and General Body of the Society.
5.3.1 Joint Secretary: The Joint Secretary will work to assist the Secretary and will take responsibilities of the Secretary in his absence.
5.4 Treasurer: the Treasurer shall be responsible for Society’s funds and properties and shall ensure maintenance of proper books of accounts. He will be in custody of all funds of the Society which shall be deposited in State Bank of Patiala, NDRI, Karnal Branch. He will be empowered to retain a cash imprest of not more than Rs. 2000/- for routine day-to-day activities of the Society. The cheques would be signed by atleast two office bearers of the Society such as One of the Vice Presidents and Treasurer or Secretary and Treasurer. He will issue receipts for all monies received by the Society. He will maintain a correct and detailed account of all income and expenditure of the Society and present the detailed statement of accounts and Balance Sheet duly certified by the auditors before the CEC every year and General Body Meeting every two years.
5.4.1 Joint Treasurer: The Joint Treasurer will assist the treasurer in keeping accounts of the Society and will take the responsibility of Treasurer in his absence.
5.5 Chief Editor: the Chief Editor will be the Chairman of the Editoria1 Board and shall exercise overall control of the quality of the publications of the Society.
5.5.1 Editor: The Editor will assist the chief Editor in bringing out the publications of the Society.
5.6 Members of CEC: Members of CEC will contribute to the effective functioning of the Society.
6. GENERAL BODY MEETING
6.1 General Body: The General Body of the Society shall consist of those from the categories of individual membership and one of the nominated representative of each from all the categories of organizational membership.
6.2 Annual General Body Meeting (AGBM) may be held at least once in two years. The CEC will announce the location, date and time of AGBM by giving at least two weeks notice in writing to all members of the Society.
6.3 Business at AGBM: Consideration of the following shall be obligatory at AGBM
6.3.1 Annual Report of the Society
6.3.2 Audited statement of annual accounts and balance sheet for the year
6.3.3 Budget for the following year
6.3.4 Election of office bearers of the Society and members of CEC in an election year
6.3.5 Post-facto approval of previous CEC proceedings
6.3.6 Approve proposals of amendments and/or new provisions for Memorandum and rules and regulations
6.3.7 Any other matter that may be brought forward with prior notice of at least 7 days.
6.4 Extraordinary General Body Meeting: Extraordinary General Body Meeting (EGBM) may be called if considered by the CEC to transact business of ‘special urgency’. An EGBM may also be requisitioned by a written request signed by 25 percent of the membership or 100 members whichever is less. In both cases, the purpose for which the EGBM is convened must be clearly stated, and at the EGBM itself, no business will be transacted other than that for which it has been summoned. The CEC will announce the place, date and time of the Extraordinary General Body Meeting at least two weeks in advance.
6.5 Conduct of AGBM and EGBM: the President shall preside over the AGBM and the EGBM. In his absence, one of the Vice-Presidents will be elected at the Meeting to preside and in the event of no Vice–President being present, any member of the CEC may be elected by the Meeting to preside. The quorum for an AGBM or EGBM shall be members, who are entitled to vote.
7.1 Journal: The Society shall bring out one periodical publication, the Indian Journal of Dairy Technology issued annually.
7.1.1 The Indian Journal of Dairy Technology shall be devoted mainly to the publication of articles of original research in science and / or technology in the field of Dairy Technology. It may also contain review articles, bibliographies pertaining to the subject, reports or the Proceedings of the Society and similar matters.
7.2 Editorial Board: The Chief Editor and the Editor of the Indian Journal of Dairy Technology and eight other members nominated by CEC to represent various institutions and industry together would constitute the Editorial Board. The Chief Editor shall be the Chairman of the Editorial Board.
7.2.1 The Editorial Board shall assist the chief Editor in every way in their task in publication of the Journal. Their decision regarding the acceptance or rejection of any material submitted for publication shall be final. Individual members of the Editorial Board will act when required as referees and scrutinizers of material submitted to them by the editors for review.
7.2.2 The Chief Editor, the Editor, Secretary and treasurer and five members nominated by the CEC shall constitute the Publication Management Committee which will lay down broad policy matters relating to the journal and other publications of the Society. The Chief Editor will chair the Committee. The Editorial Board will meet once a year and Publication Management Committee will decide about the implementation of the recommendations. The meeting of the Publication Management Committee should be held along with the meeting of CEC.
7.3 Publication Procedure: All material for publication shall be recorded. All contributions intended for publication or for reading before the Society, shall be addressed to the Chief Editor who will decide about the nature of the article. Outside expert referees may also be referred to. View of referees, when required shall be communicated to the authors.
7.3.1 All papers and other contributions submitted for publication in the journal of the Society shall become the property of the Society till they are accepted or rejected and the Society shall have the right to retain the manuscripts, illustrative drawings, photographs, etc. relating to them.
7.3.2 Once a paper has been accepted for publication, the authors shall not have the liberty to publish it elsewhere, save with the permission of the Chief Editor.
7.3.3 No paper published or under publication elsewhere will be accepted for publication in the Indian Journal of Dairy Technology.
8. AMENDMENTS TO CONSTITUTION
8.1 Procedure: Proposals for addition to or alterations in the memorandum or the rules and regulations of the Society. Proposals will be sent to the Secretary so as to reach him at least 90 days before the AGBM. They will be considered by the CEC, who will then circulate the proposal to every member of the Society 30 days before AGBM.
8.2 Implementation: No amendment to or alterations in the rules and regulations of the Society shall be made except at the AGBM. The proposal will be deemed to be approved if it has, a two-thirds majority of those present and eligible to vote at the AGBM. Any such alterations or amendments will come into effect or operation within one month, after its approval.
9. RECOGNITION AND AWARDS
9.1 Patronship: A person with outstanding academic or professional achievements in Dairy Technology and/ or one who has rendered signal service to the cause of the Society may be awarded the patronship of the Society. A Patron shall be nominated for life and shall be entitled to have all rights and privileges of Life Member of the Society.
9.2 Fellowship: A Member of the Society who has actively participated in the affairs of the Society and who has rendered valuable services to Dairy Technology by way of research, teaching, extension, administration and development may be awarded fellowship of the Society. The award of fellowship bestows the privilege of life membership.
9.3 Specia1 awards: The Dairy Technology Society of India may also honour its selected members for distinguished services or for conspicuous achievements in the field of Dairy Technology with special awards. The Central Executive committee shall decide the manner of establishing the awards by accepting cooperation, financial or otherwise from individuals and/or organization.
9.4 The manner in which the awards of Patronship, Fellowship and Special Awards will be bestowed shall be laid down by the Central Executive Committee by appointing a board of adjudication or selection of persons for award of Patronship, Fellowship, and Special awards on each occasion.
10. DISSOLUTLON OF THE SOCIETY
10.1 Dissolution: The Society shall be dissolved, if at General Body Meeting, specially convened for the purpose, a resolution to that effect is passed by a 3/4th majority of not less than four-fifths of its members present, who are entitled to vote.
10.2 Residual property: Upon dissolution of the Society and, after payment of liabilities and debts, if there remains any property whatsoever, the same shall not be distributed among the members, but given or transferred to another body having objectives similar to those of the Society, and so determined by voting on a resolution supported by three-fifths of the members of the Society or in default thereof, by an appropriate court of law.